Stop Running Your Club on a Spreadsheet
Rosterkeeper for Clubs is a free WordPress plugin built for volunteer-run clubs — track members, collect dues online, and stop chasing renewals by hand.
You didn't sign up to be a database administrator.
You joined the club to organize rides, run events, or just hang out with people who like the same weird hobby you do. Somehow you ended up in charge of membership too, and now:
- ✕ Your "member list" is a spreadsheet that's always one version behind the real one
- ✕ Renewals happen whenever someone remembers to Venmo you, if they remember at all
- ✕ New members fill out a paper form, or email you, and you re-type it all in yourself
- ✕ Emailing "just the members whose dues lapsed" means cross-referencing two lists you don't fully trust
- ✕ Your actual payment collection is a PayPal.me link and a prayer
The Fix
A plugin built for exactly this job.
Rosterkeeper for Clubs is built specifically for clubs like yours — not a bloated CRM you have to bend into shape, not a $50/month SaaS tool for businesses ten times your size. Just membership management, done right. Install it, set it up in about ten minutes, and your club finally has a real system — one your members interact with directly, instead of everything routing through you.
✓ Free, forever — no catchEverything you need to run your club
No trial, no feature-limited "starter" tier — this is the whole thing.
A real member directory
A searchable, sortable public roster — you choose exactly which fields show up publicly.
Online join & renewal
Members sign up and pay dues right on your site through PayPal — verified, real payment, no honor system.
Pricing your way
A fixed season, a simple rolling annual fee, or free membership — configurable in a few clicks.
Members help themselves
They can update their own info or resend their own welcome email — without emailing you about it.
Waivers built in
Every join and renewal requires agreeing to your club's actual terms — no separate paper form to track down.
It's actually yours
Every label is customizable — works for a bike club, a garden club, or a book club, not just the one it was built for.
Bring your roster with you
Already have a spreadsheet? Import it straight in with column mapping, no manual re-typing — fully functional in the free version, no strings attached.
Nudge a member yourself
A "Send Renewal Notice" button sits right next to every member, with a log of who's already been reminded — a real tool for that one member whose email went to spam.
Rosterkeeper for Clubs Pro
The free plugin runs your whole membership operation. Pro is for the stuff that saves you real time once your club actually has a roster worth managing.
CSV export & import control
Full backup or reporting, anytime, one click — plus the choice to skip or update on re-import (the free version always updates existing members automatically).
Merge supplemental data
Got a second spreadsheet with missing emails or phone numbers? Match it in by name and fill in only what's blank.
Bulk email
Message active members, lapsed members, or everyone at once — right from WordPress.
Automated renewal reminders
Up to four notice emails per member — timed however you like before and after expiration — sent automatically. Set it up once and stop chasing renewals by hand.
One-time payment. No subscription.
One payment. Use it on your club's site for as long as you want.
You already know it works — you've been using the free plugin. Pro just adds the tools that save you time once you're managing things at scale.
Frequently asked questions
Do I need the free plugin first?+
Yes — Pro is an add-on. Install the free Rosterkeeper for Clubs plugin first (it does the heavy lifting), then Pro layers on top of it.
Is this a subscription?+
No. One payment, and it's yours. No recurring charges, no license key to renew.
Will this work with my site?+
If your site runs WordPress, yes. There's no special theme or setup required — and since you'll have already been running the free plugin, you'll know it works with your site before you ever pay for Pro.
What if I need help?+
Use the contact form below — every message gets a ticket number and goes straight to our support inbox.
What if my club doesn't need all the Pro features?+
Totally fine — the free plugin is a complete membership system on its own. Pro is there when (and if) you need it, not a requirement.
Have a question?
Send a message and we'll get back to you — every request gets its own ticket number so it's easy to reference.
Your club's membership deserves better than a spreadsheet.
Get started free — upgrade to Pro whenever you're ready for it.
Download Free Plugin